Start with a plan
Quick Start Guide, Meeting Preparation Checklist, and Meeting Flow Guide.
THINKHOA MEETING TOOLKIT
Better meetings.
Clearer records.
Less guesswork.
From the first agenda to the final minutes. A practical meeting system for HOA managers and board members—with guided AI builders to help you along the way.
$49Founding Pre-Order
Regular price$69 · Save $20
Pre-order for $49 Regular price
Digital delivery by September 21, 2026
37-page guide2 guided AI buildersBoard + annual meetings
ONE CONNECTED MEETING SYSTEM
From a stack of papers.
To a clear next step.
PREPAREORGANIZERUNRECORDFOLLOW THROUGH
FOR THE PEOPLE WHO KEEP THE MEETING MOVING.SOUND FAMILIAR?
The meeting is tomorrow.
The information is everywhere.
Three bids in your inbox. Last month’s minutes in a folder. A board member’s notes on your desk. And a list of questions that still need answers.
The toolkit gives that work a sequence. Organize what you have, identify what’s missing, and keep decisions connected to the record.
HOA managersBoard chairsSecretaries & directors
01 / BEFORE THE MEETING
Bring the topics.
Build a better agenda.
The AI Agenda Builder walks you through six steps, one question at a time. Start with rough notes—you don’t have to organize everything first.
- 01Meeting setup
- 02Meeting structure
- 03Agenda topics
- 04Decisions & actions
- 05Supporting materials
- 06Detail & final review
Use the included prompt in ChatGPT or another capable AI assistant. AI service access is separate.
START WITH WHAT YOU HAVE
“Financials, roof bids, landscaping renewal, parking complaints, approve last month’s minutes.”
1 OF 6 — MEETING SETUP
Let’s start with the meeting. Is this a Board Meeting or an Annual Meeting of the Members?
A clearer agenda, at your level of detail.
Topics, context, decisions, and next steps.
Example conversation. No AI service runs on this page.
THREE LEVELS. ALL INCLUDED.
The same topic.
The detail you need.
Choose a concise agenda or a guide to running the discussion. Switch below to compare a roof replacement item.
01 / STANDARD
Keep it concise.
A traditional agenda with primarily one-line entries.
BOARD MEETING / UNFINISHED BUSINESS
5.1 Roof Replacement
Review roof replacement proposals.
02 / DETAILED
Add useful context.
Give significant items enough background to prepare for discussion.
BOARD MEETING / UNFINISHED BUSINESS
5.1 Roof Replacement
Review three proposals for the roof replacement project. Discuss scope, warranty, schedule, exclusions, cost, and funding before considering a contractor.
03 / HIGH DETAILHelp the chair
Help the chair
run the discussion.
Background, discussion points, decision guidance, suggested motions, and follow-up.
Included in your toolkitBOARD MEETING / UNFINISHED BUSINESS
5.1 Roof Replacement
DECISION ANTICIPATEDBackground Three proposals were received for the roof replacement project.
Discussion points Scope, warranty, schedule, exclusions, total cost, and funding.
CHAIR / MANAGER CUE
Determine whether the Board has enough information to select a contractor tonight.
Possible next step Select a contractor, request more information, or defer.
Final agendaMeeting notesVote records
NEEDS VERIFICATION“Passed” isn’t
“Passed” isn’t
a vote count.
The roof motion passed, but the notes don’t record the vote. Confirm the result before putting a number in the proposed minutes.
Confirmed from the secretary’s vote sheet: 4–0.
Proposed minutes Action sheet Record review
Adapted from the toolkit’s fictional Board Meeting example.
02 / AFTER THE MEETING
Guided AI Meeting
Minute Builder.
Go beyond a polished summary. Work through what happened, what was decided, and what still needs to be checked.
- Distinguish motions, board direction, and discussion.
- Reconcile the agenda with notes and available records.
- Flag missing facts for verification.
- Separate follow-up actions from official minutes.
Six guided steps. Three useful outputs. Human review before distribution and approval.
Pre-order for $49WHAT’S IN YOUR TOOLKIT
Built for the whole meeting.
Not just the minutes.
37 numbered content pages, plus cover and contents. Working templates and AI prompt files help you put the guide into practice.
Build the agenda
Guided AI Agenda Builder plus Board and Annual Meeting agenda templates.
Document the meeting
Guided AI Minutes Builder plus Board and Annual Meeting minutes templates.
Close the loop
Meeting Action Sheet, Meeting Record Review, and Minutes Completion Checklist.
See it in practice
Worked Board Meeting and Annual Meeting / Election examples, from rough notes to proposed records.
Use the working tools
A master PDF guide, editable document templates, printable PDFs, and copy-and-paste AI prompts.
SEE THE WORK, NOT JUST THE TEMPLATE
Two complete worked examples.
From roof bids
to a verified record.
Follow rough topics through a High Detail agenda, meeting notes, a missing vote check, proposed minutes, and assigned actions.
Every seat.
Every confirmed result.
See how the workflow preserves the board roster, election method, vote totals, and newly elected terms—and asks for missing information.
YOUR NEXT MEETING STARTS HERE
A clear process.
A more useful record.
Get the guide, working templates, and guided AI builders in one practical meeting toolkit.
14-day satisfaction guarantee
Try the toolkit for 14 days after delivery. If it isn’t right for you, email hello@thinkhoa.com within that period to request a refund.
FOUNDING PRE-ORDER
$49$69SAVE $20
One-time payment. No toolkit subscription.
- 37-page guide + working tools
- AI Agenda + Minutes Builder prompts
- Board + Annual Meeting examples
- 14-day satisfaction guarantee
Digital delivery by September 21, 2026.
This is a preorder. No immediate download.
Checkout handled securely by Stripe.
BEFORE YOU PRE-ORDER
A few good questions.
Is this the ThinkHOA app?
This is a standalone digital toolkit. It does not include access to the ThinkHOA Governance Intelligence app or its Early Access program.
How do the guided AI builders work?
Copy the included prompt into ChatGPT or another capable AI assistant. Each builder guides you through six steps. You supply the meeting information, verify missing facts, and review the resulting drafts. Access to the AI service is separate and subject to its own terms and fees.
Can I use this for an annual meeting?
Yes. The toolkit includes Board Meeting and Annual Meeting agenda and minutes templates, plus a worked Annual Meeting / Election example. Your association’s documents and applicable requirements still control.
When will I receive the toolkit?
Digital delivery is promised by September 21, 2026. The $49 Founding Pre-Order is a one-time purchase at $20 below the $69 regular price.
What if it isn’t right for me?
The 14-day satisfaction guarantee begins on delivery. Email hello@thinkhoa.com within 14 days of delivery to request a refund.
Does the toolkit provide legal advice?
No. It is an educational and operational resource. It does not replace association counsel, establish legal requirements, or guarantee an outcome. Review governing documents, applicable requirements, source records, and AI-generated drafts before relying on them.
Educational and operational resource. Not legal advice.
Applicable law and your association’s governing documents control. AI outputs require human review; proposed minutes remain drafts until approved. Review confidential and sensitive material before uploading it to any AI service or distributing it.
